Procurement Officer

Corporate Functions

INTRODUCTION

Tata Consultancy Services (TCS) is an IT services, consulting, and business solutions provider that has been partnering with the world’s largest businesses in their transformation journeys.

FUNCTION

The Procurement Officer ensures that all non-IT assets and services are ordered and delivered on time and supporting documents are prepared properly for the smooth settlement of payment towards the vendors. The procurement process defined in the Corporate Purchase Guidelines is followed and by this the most cost effective and best quality services and products are purchased to TCS Hungary transparently and fairly.

 

Procurement

  • Supports the work of the Admin Procurement Lead
  • Quotation handling and evaluation in a professional manner
  • Handling invoices in the VMS system
  • Collects evidence and documents for Hungary Finance Group, and follows up on the approval flow in Global Procurement System
  • Uses Global HelpDesk Incident and Change Management tools, GPS (Global Procurement System), Purchase Order System, Vendor Management System (VMS), Vendor Contract Management System (VCMS), Attendance Tracking System to fulfill daily tasks
  • Suggests improvements regarding the GPS/PO/VMS/VCMS handling
  • Updates reports and documents related to Admin Procurement functions
  • Reviews and approve item requests in GPS and creates Purchase Orders.
  • Keeps the Corporate requirements by following the respective procedures and guidelines of the company
  • Purchase of stationery items and non-stationary items for project groups (inc. client visit items)
  • Handles high volume requests: eg. Branded items, company Christmas gifts
  • Prioritizes incoming requests
  • Reviews prices and quality; and ensure optimal Stationery stock levels
  • HSE reporting
  • Update Capex request in GPS, belongs to mobile/BCP phone orders.
  • Continuously tracking the GPS request, and following up with the requestor to ensure timely approval and order.
  • Supports in the tendering process

 

Vendor and contract management

  • Supports the Admin Procurement Lead’s work by providing performance evaluation of his relevant vendors according to the current rules
  • Modifies vendor contract if needed and provides inputs for the content of the contracts if a new contract is created
  • Creates contract for one-time purchasing
  • Conducts vendor evaluation meetings periodically

 

Other responsibilities

  • Participating in meetings concerning his relevant functions and preparing an action plan for improvement
  • Participating in audits if needed
  • Interpreting administrative and operating policies and procedures for employees if needed
  • Contribution to the preparation of reports, documents required by the management/Corporate
  • Perform backup tasks
  • Participating, driving ad hoc projects assigned to the position held by the Supervisor including working in any other language(s) spoken at the required level.

REQUIREMENTS

  • 1-2 years of experience in procurement
  • Experience in vendor management, and vendor negotiations
  • Strong analytical skills, must have a very keen eye for details and accuracy
  • Must have the ability to deliver consistently and in a very timely manner
  • Strong interpersonal and team skills
  • Completing multiple tasks quickly, accurately, and professionally
  • Ability to work under pressure
  • Enthusiastic, creative, and motivated professional
  • English knowledge on a business level
  • Good knowledge of MS Office tools (Word, Excel, and PowerPoint)
  • College or University Degree

OFFER

  • Attractive salary & cafeteria benefits
  • Pleasant work atmosphere: open office environment, relax rooms, terraces
  • Workplace stability
  • Inhouse gym
  • Health Care Benefit
  • Hungarian language courses for non-Hungarian speakers
  • Self-development training
  • Global and diverse working environment
  • Company events
  • Team building activities

CONTACT INFO

Egmily Sánchez
Email address: egmily.s@tcs.com

Would you like to work with TCS Hungary?
Send your CV to
egmily.s@tcs.com
and mention the name of the open
position in your email!